BREAKOUT WEST SUBMISSION FAQ'S

1.     When is the submission deadline?


The submission deadline for BreakOut West 2016 midnight CST on Monday March 13, 2017.


2.     What are the submission fees?


3.     Who can apply for the awards?

Submissions can be made by the Artist/Industry professional themselves or they can be submitted on the Artist’s/Industry professional’s behalf.


4.     Do I have to complete my entire submission at one time?


  • No. You have the ability to sign in and out of your submission at any time to be able to complete it over the course of time.
  • Once you confirm and complete your submission, and after payment is accepted, you will no longer be able to sign into that specific submission.
  • Make sure to have all information correct before confirming your submission.



5.     How do I know that my submission has been properly submitted?


Submitting is a three part process:                 

  1. Complete and pay for your online submission.    
  2. Print out indicated Submission Summary Form.
  3. Mail in the necessary number of CD's and the Submission Summary form to the WCMA office.
Once your online submission has been submitted, and the materials have been reviewed by the WCMA office, the status of your submission package will change to ‘Received’.


6.     Do I have to be a member of my province's Music Industry Association to submit to the awards or play the Festival?


  • No. It is recommended that nominees, and those submitting, be a member of a Western Canadian Music Industry Association but is not required.

The Western Canadian Music Industry Associations include     

      • Music BC
      • Manitoba Music
      • SaskMusic
      • Alberta Music
      • Music Yukon
      • Music NWT

*Note, all MIA members will receive a discount for their submissions.


7.     How can the payments be made?


  • Payments for all submissions can only be made only online and only by credit card.
  • You will be prompted to enter the payment information upon completion of your submission.


8.     Are Non-Canadians eligible for any of the categories?


  • No. The Nominee must have been born in either Manitoba, Saskatchewan, Alberta, British Columbia, Yukon or NWT and must have lived in one of those Provinces or Territories for six consecutive months in the past year (January 1, 2016 - March 21, 2017).

            OR

  • The Nominee must have maintained a residence in a Western Canadian Province or Territory for the entire period of January 1, 2016 through March 13, 2017.
  • For groups, 50% of the group's members must meet residency requirements. Proof of residency may be required.


9.     Can submissions be made to more than one category?



10.  What is meant by release date?


  • All nominees (either to Artistic or Industry Award categories) must have released a minimum of 3 songs to radio, retail, or online between January 1, 2014 and March 13, 2017.
  • Full-length (Recording of the Year) means that the album is either a minimum of 30 minutes or contains at least six songs.
  • At least 50% of the tracks must be previously unreleased cuts. A cut is defined as material previously released to radio or retail.
  • All recordings must fulfill all legal requirements, meaning that the songwriters have been properly credited and mechanical royalties have been paid.
  • There are no release date requirements to apply to the Festival.
     

11.  If a Release/EP/Multi Media Item hasn’t been previously nominated, can it be nominated again the following year?


Yes, because the eligibility period is longer than one year, an album may be eligible for two consecutive years.

However:

  •  the album must still meet all release requirements.
  •  no album will be selected as a final nominee in the same category two years in a row.
  •  an album cannot be submitted in one genre category one year and in a different category the next


12.  What is the definition of a release and a release and a full-length Album?


Minimum 3 newly recorded songs, full-length means that the album is either a minimum of 30 minutes OR contains at least six songs.


13.  Will EPs be eligible for nomination?


Yes, as long as the EP is at least three songs.


14.  Can a submitted Album/EP include cover songs?


  • An Album and/or EP will be eligible for all categories if at least 50% of the tracks on the recording are previously unreleased cuts.
  • A cut is defined as material previously released to radio or retail.
  • Exceptions to this are Electronic/Dance and Instrumental categories which must be at least 75% previously unreleased cuts.


15.  Are Seasonal/Christmas Albums/EPs eligible?


Yes, as long as they still fit into a particular genre and meet all of the necessary residency and release requirements.


16.  Can submissions be made into both the Classical Artist/Ensemble of the Year and Classical Composition of the Year categories?


Yes. See Artistic Awards Categories for more information.


17.  If there is a project that has more then one producer or engineer how should it be entered?


  • A co-production or co-engineering team may enter as a team or as two separate entries.
  • If making one entry, the team will be recognized.
  • If making separate entries the other co-producers or co-engineers must be listed and credited where applicable.


18.  Is there a minimum number of submissions needed in order for a category to proceed?


  • Yes. There must be a minimum of four submissions for a category to proceed in any year.
  • If there aren't enough submissions the category is skipped for the year and nominees can resubmit their album for the following year.


19.  How are the jurors selected?


  • The jurors will be chosen for their demonstrated knowledge and expertise in their fields and for their impartiality.
  • WCMA board and staff members are not allowed to sit as jurors or to influence the jurors' decisions of the juries.
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