2023 Western Canadian Music Awards Submissions are now closed
Changes in 2023
Awards Submission Fees
Awards and Festival Guidelines
Artistic Award Categories
Industry Award Categories
Specialty Award Categories
CHANGES IN 2023
Please note that BreakOut West Showcase Festival submissions and Western Canadian Music Awards Submissions are separate in 2023. Awards submissions will begin on March 27, 2023. BreakOut West Showcase Festival submissions are now closed.
You must create a login profile on Awardstage to begin your submission. The platform this year is new and things may looks slightly different than previous years. You will have to create an account to start but if you submitted to the festival, you will already have an account so just login. If you experience issues with Awardstage please contact firstname.lastname@example.org.
If submitting to more than one award, please note that the process has changed, if you need any assistance we invite you to watch the short video we have prepared.
Click Here to view a submission tutorial video
The fee structure has changed in 2023.
AWARDS SUBMISSION FEES
||$18.00 per category
||$20 per category
• Submission to the awards do not guarantee a nomination.
• All submissions are only accepted online. If internet access is a barrier to submission, please contact your local Music Industry Association or email@example.com
• Submission fee payments must be made online by credit card
• Read all guidelines and category requirements carefully to ensure qualification.
• It is highly recommended that applications submit well in advance of the deadline to ensure there are no unforeseen issues. Submissions that experience technical issues within 24 hours of the deadline will not be granted an exemption if they are late. This may lead to your application not being eligible.
Click here to download the Awards Submission Guidelines as a .pdf
WESTERN CANADIAN MUSIC AWARDS FAQ
1. When is the submission deadline?
The submission deadline for WCMA 2023 11:59 PM CDT on Monday, May 22, 2023.
It is highly recommended that applications be submitted well before the deadline to ensure there are no unforeseen issues at the time of submission. Late applications due to technical issues within 24 hours of the deadline will not be considered acceptable grounds for late submission and may lead to your application not being considered further for funding.
2. Who can apply for the awards?
Submissions can be made by the Artist/Industry professional themselves or they can be submitted on the Artist’s/Industry professional’s behalf.
3. Do I have to complete my entire submission at one time?
- No. You have the ability to sign in and out of your submission at any time to be able to complete it over the course of time.
- Once you confirm and complete your submission, and after payment is accepted, you will no longer be able to sign into that specific submission.
- Make sure to have all information correct before confirming your submission.
4. How do I know that my submission has been properly submitted?
Submitting is a four-part process:
- On the media page you will be asked to install the Aspera app. Have ready all media, music and documents.
- Complete and upload music, info and pictures for your online submission.
- Complete payment page
- You will receive and email indicating that you have completed. Keep that for reference if you have any questions
5. Do I have to be a member of my province's Music Industry Association to submit to the awards or play the Festival?
- No. It is recommended that nominees, and those submitting, be a member of a Western Canadian Music Industry Association but is not required.
The Western Canadian Music Industry Associations include
• Music BC
• Manitoba Music
• Alberta Music
• Music Yukon
• Music NWT
*Note, all MIA members will receive a discount for their submissions.
6. How can the payments be made?
- You can pay with Visa or MasterCard. No debit cards.
- You will be prompted to enter the payment information upon completion of your submission.
7. Are people who are not residents in Canada eligible for any of the categories?
- No. The Nominee must have been born in either Manitoba, Saskatchewan, Alberta, British Columbia, Yukon or NWT and must have lived in one of those Provinces or Territories for six consecutive months in the past year (January 1, 2022 - May 22, 2023).
- The Nominee must have maintained a residence in a Western Canadian Province or Territory for the entire period of January 1, 2022 through May 22, 2023.
- For groups, 50% of the group's members must meet residency requirements. Proof of residency may be required.
8. Can submissions be made to more than one category?
9. What is meant by release date?
- All nominees (for Artistic Award categories) must have released a minimum of 3 songs to radio, retail, or online between January 1, 2021 and March 27, 2023
- There are no release date requirements to apply to the Festival, however priority will be given to artists who have released new material in the recent 18 months or will release new material in the coming 6 months.
10. If a Release/EP/Multi Media Item hasn’t been previously nominated, can it be nominated again the following year?
Yes, because the eligibility period is longer than one year, an album may be eligible for two consecutive years.
- the album must still meet all release requirements.
- no album will be selected as a final nominee in the same category two years in a row.
- an album cannot be submitted in one genre category one year and in a different category the next
11. What is the definition of a release and a release and a full-length Album?
- To be considered for an award nomination, a minimum 3 newly recorded songs must have been released in the eligibility time-frame.
- Full-length (Recording of the Year only) means that the album is either a minimum of 30 minutes or contains at least six songs.
- At least 50% of the tracks must be previously unreleased songs. An unreleased song is defined as material not previously released to radio, retail or other public consumption. Re-recorded live or compilation releases must meet the same requirements.
- All recordings must fulfill all legal requirements, meaning that the songwriters have been properly credited and mechanical royalties have been paid.
12. Will EPs be eligible for nomination?
Yes, as long as the EP is at least three songs.
13. Can a submitted Album/EP include cover songs?
- An Album and/or EP will be eligible for all categories if at least 50% of the tracks on the recording are previously unreleased songs. Re-recorded live or compilation releases must meet the same requirements.
- A song is defined as material previously released to radio or retail.
14. Are Seasonal/Christmas Albums/EPs eligible?
Yes, as long as they still fit into a particular genre and meet all of the necessary residency and release requirements.
15. Can submissions be made into both the Classical Artist/Ensemble of the Year and Composer of the Year categories?
Yes. See Artistic Awards Categories for more information.
16. If there is a project that has more then one producer or engineer how should it be entered?
- A co-production or co-engineering team may enter as a team or as two separate entries.
- If making one entry, the team will be recognized.
- If making separate entries the other co-producers or co-engineers must be listed and credited where applicable.
17. Is there a minimum number of submissions needed in order for a category to proceed?
- Yes. There must be a minimum of four submissions for a category to proceed in any year.
- If there aren't enough submissions the category is skipped for the year and nominees can resubmit their album for the following year.
18. How are the jurors selected?
- The jurors will be chosen for their impartiality and demonstrated knowledge and expertise in their fields to collectively capture a diverse range of cultures and backgrounds.
- WCMA board and staff members are not allowed to sit as jurors or to influence the jurors' decisions of the juries.
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